Articles

The current Board has now passed the six-month mark since being elected. During this time, the focus has been on improving how the Association operates, communicates, and plans for the long term.
Not everything is complete, but we want to share what has been addressed, what is actively underway, and the key items the Board continues to work through in the months ahead.

NHCRWA Water Pipeline Project
The NHCRWA Water Pipeline Project will have a significant impact on Coles Crossing beginning in 2026. To ensure residents were informed early, the Board included a detailed project letter with the annual dues mailing sent in late November / early December 2025.
That communication outlined the expected scope, timing, areas of impact, tree and landscape considerations, traffic disruptions, and the protections and settlement terms negotiated by the HOA. Residents who would like another copy of the letter may pick one up at the Community Center, and future updates will continue to be shared through official HOA communications.

Jarvis Property
At this time, there is no active movement regarding the Jarvis property, and there does not appear to be current interest in advancing that matter further at this time.

Governance & Board Operations
The Homeowner Open Forum process has been formalized to ensure residents are heard while keeping meetings fair, orderly, and productive. When items raised require additional research or full Board consideration, a structured follow-up process is in place so concerns are tracked and addressed after the meeting.

To improve accessibility and transparency, the Board also began livestreaming meetings (audio), allowing homeowners to listen remotely and, where appropriate, submit questions.

Board meetings that previously extended three to four hours are now generally completed in one hour or less. Meetings are run in a more efficient, business-focused manner, with board members coming prepared and focused on decision-making.

The Board has adopted a more proactive approach to homeowner communications to help ensure emails and inquiries receive more timely responses. A process is now in place to log, track, and follow up on resident communications so items are not lost or overlooked.
Facebook and email are being used more deliberately to share clear, timely, and relevant updates with residents.

Financial Transparency & Oversight
Financial reports have been made clearer and more user-friendly, particularly for residents who may not regularly review financial statements.
The Board is managing the Association in alignment with the reserve study, prioritizing long-term planning over reactive spending. Reserve funding has been incorporated into the annual budget to reinforce financial responsibility and transparency.
For the year ended December 31, 2025, the Association reported a surplus of $160,801, compared to a budgeted breakeven.

Facilities & Community Standards
The Exploratory Committee and Contracts Committee are continuing to evaluate options and work with the vendor to identify an appropriate path forward to address the seam. Implementation will be weather-dependent, and updates will be provided as progress is made.
ARC guidelines (including fences, generators, mailboxes, and lighting) are being clarified to reduce confusion between repairs and replacements, and policy guidance is being consolidated so residents do not have to piece requirements together from multiple documents.

Looking Ahead
The Board remains committed to fairness, consistency, transparency, and long-term durability in decision-making. Thank you to the many residents who have shared feedback and engaged constructively with the Board.

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