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The Coles Crossing Board of Directors held its regular monthly meeting on April 27, 2026. Thank you to the residents who attended in person or listened through Microsoft Teams. The Board continues to focus on financial stewardship, community standards, amenity improvements, long-term maintenance, and clear communication with residents.

Assessment Collections and Community Access
The Association’s assessment collections continue to track generally in line with last year. As of April 23, 2026, approximately 96% of 2026 assessments had been collected, compared with 96.6% at roughly the same point last year. Overall receivables decreased from approximately $353,800 at the end of February to approximately $257,700 at the end of March, and the number of delinquent owners decreased from 243 to 134.

At the April meeting, the Board authorized Crest Management to send all accounts delinquent on 2026 assessments to the Association’s attorney for collections. The Board also approved suspending access to common areas for accounts delinquent on 2026 assessments, consistent with the Association’s governing documents and collection procedures.

Deed Restriction Enforcement
The Board also reviewed deed restriction enforcement matters recommended by Crest. Eight accounts were approved for referral to the Association’s attorney for continued enforcement. These included seven cases involving mildew, residue, or discoloration on homes and one case involving trash cans stored in public view on non-trash days.

Community appearance remains a major focus. For the March reporting period, Crest issued 151 courtesy notices, 42 reminder notices, 15 demand letters, and 1 final demand letter. The report reflected 320 total open violations, with 193 cases closed during the period. The most common issues continued to involve trash and recycling containers, mildew or discoloration, and weed maintenance in expansion joints and plant beds.

Updated Community Standards
The Board considered several additional Minimum Acceptable Construction Standards. These standards are intended to provide clearer guidance to homeowners, help the ARC review applications consistently, and preserve the overall appearance and harmony of Coles Crossing.
The standards reviewed included security lighting, temporary storage of RVs, utility trailers, golf carts, boats and recreational equipment, security measures such as fencing and cameras, palapas, and solar/window screens.

A few highlights include:
Security lighting must be placed and directed so it does not create a nuisance for adjoining residents or shine onto streets or neighboring lots. Temporary storage rules clarify driveway storage limits for RVs, trailers, boats, golf carts, and similar recreational items. Security measures such as cameras, motion detectors, and fencing must be located on the owner’s own lot and comply with community standards. Solar and window screens must be maintained in good condition and remain visually compatible with the home.

Tennis and Pickleball Instruction Agreement
The Board reviewed a proposed Tennis & Pickleball Instruction Agreement with Hernan Guevara d/b/a Leading Edge Tennis. The updated agreement reflects the new YourCourts reservation system and provides a formal framework for instructional use of the tennis and pickleball courts.

The proposed agreement includes a $200 monthly fee beginning June 1, 2026, instructor-level reservation privileges, updated insurance requirements naming the Association as an additional insured, and termination or suspension rights for issues such as insurance lapse, nonpayment, repeated rule violations, or misuse of facilities.

Maintenance and Repair Updates
Several repair and maintenance items were approved between meetings and announced into the record. These included storm-related access-control repairs by Minuteman Security in the amount of $4,496.80, stucco wall, EIFS, fence, and column repairs by Encore Maintenance Partners in the amount of $9,025, and additional lamp post base, hand-hold cover, sanding, rust treatment, and repainting work in the amount of $5,798.75.

The Board also approved extending lap pool hours for July 2026 only, from 4:00 p.m.–9:00 p.m. to 12:00 p.m.–9:00 p.m., and approved a WaterWorks service agreement for the Estates fountain at $40 per visit.

Access Credentials and Duck Signage
The Board continued discussion on two items that require more review before final action.
First, the Board is taking a closer look at access credentials, including fobs and EZ Tags. After discussion, the issue appears to be less about the number of credentials per household and more about ensuring non-residents are not using community amenities without a resident present. The Board plans to work through this with Crest and bring back a practical recommendation.

Second, the Board revisited the proposed duck and wildlife signage around community ponds. The prior proposal included approximately 19 signs, but several Board members questioned whether that number was too high and whether the cost could be reduced. Rather than deciding from a map, the Board plans to conduct a site walk with interested Board members and committee representatives to determine where signs are truly needed.

Financial Update
The Association remains in a strong financial position. As of March 31, 2026, total assets were approximately $5.02 million, with total cash of approximately $2.21 million. Capital reserve funds were approximately $1.72 million, non-cap reserve funds were approximately $425,000, and Estates reserve funds were approximately $312,000.

Year-to-date, the Association showed a surplus of approximately $110,000, favorable to budget primarily due to timing of certain landscape and pool expenses.

ARC and Homeowner Requests
The ARC reviewed 39 exterior modification applications during the reporting period. Of those, 34 were approved and 5 were denied. Denials primarily involved non-conforming exterior paint colors and proposed gravel or stone landscape borders that did not meet community standards.
Crest also documented approximately 46 homeowner interactions during the period. These included resident questions about mildew notices, registration assistance, payment plans, maintenance requests, and follow-up on community standards.

Annual Meeting Reminder
The next meeting will be the Annual Meeting of the Membership on Monday, May 18, 2026. This is an important opportunity for homeowners to vote on Board positions, hear directly from Association leadership, and stay informed about the direction of the community.

Thank you to our residents, volunteers, committee members, Crest Management, and vendors for helping keep Coles Crossing well-maintained, financially sound, and a great place to live.